*Interlibrary Loan Guidelines for Research Assistants*

 

If a student assistant submits an ILL request using the student’s own e-id and password, the account’s personal information must match the student’s information at all times and not the faculty member’s. Also, once an ILL request has been placed by the student assistant, it cannot be transferred to any other account, including the faculty member’s. Before placing ILL requests for a faculty member, a research assistant and the faculty member should consider the benefits and drawbacks of the following options:

 

 

ASSISTANT USES FACULTY MEMBER’S ILL ACCOUNT

Benefits:

• No cut-off on due dates at the end of semesters
• Liability for the item rests with the professor
• Articles are directly delivered to the faculty member’s ILL account or mailed to their department
• Faculty member will have access to request history

Drawbacks:

• ILL username and password are the same e-id used for many campus services containing sensitive information (i.e. JESS).

Possible solutions:

• The faculty member logs the student into the faculty member’s account before student places requests, OR the faculty member changes e-id password after student places ILL requests.

 

 

ASSISTANT USES OWN ILL ACCOUNT

Benefits:

• Easier for the assistant to access and track requests
• Assistant does not need to have faculty’s e-id and password

Drawbacks:

• All email contact will be through the student’s email account
• Liability for the item will rest with the student instead of faculty member using the book
• Due dates will be those for undergraduates and graduates (i.e. there will be cut-off due dates at the end of semesters)
• Electronic articles will be delivered to the assistant’s ILL account and print articles must be picked up at either Carrier or CISAT Library.
• Faculty member will not have access to this request history when conducting future research.

Possible Solutions:

• Assistant is proactive in communicating with ILL staff to make us aware of which loan requests are for faculty, and ILL staff can make note in the appropriate records.

 

 

*Please contact the Interlibrary Loan Office with any questions about these guidelines at

568-6804 or interlib@jmu.edu*